Manage Subscription and Billing in Xero Organizations

Have you heard of Xero? It’s a cloud-based accounting software package similar to QuickBooks Online. If you’re looking for a user-friendly and efficient way to manage your business’s finances, Xero might be the solution for you. With three subscription levels – Early, Growing, and Established – you can choose the plan that suits your business requirements. Xero automates bookkeeping tasks, saving you time and allowing you to focus on other important aspects of your business. Plus, with features like project tracking, expense claims, and analytics, the Established plan offers advanced functionalities for those seeking deeper insights into their financials. From a user-friendly dashboard to various tools and options, Xero provides a comprehensive platform to handle your organization’s subscription and billing needs. Additionally, you can explore additional add-ons and plugins in the app store to enhance your experience. So, whether you’re a new business or an established one, Xero has you covered when it comes to managing subscription and billing in your organization.

Manage Subscription and Billing in Xero Organizations

Xero offers three subscription levels: Early, Growing, and Established, to cater to different business requirements. The Early plan, priced at $12 per month, is ideal for new businesses, sole traders, and the self-employed. The Growing plan, costing $34 per month, removes caps on invoices, quotes, and bills, allowing for more flexibility. The Established plan, priced at $65 per month, offers advanced features such as project tracking, expense claims, and analytics. It is also the only plan that supports multiple currencies. Additionally, Xero offers payroll as an add-on service, available for an additional cost of $39 per month.

Automation and Time Savings

One of the key benefits of using Xero is that it automates many bookkeeping tasks, saving you time and effort. With Xero, you can simplify and streamline your accounting processes by automating tasks such as bank reconciliation, invoice creation, and expense tracking. By eliminating manual data entry and automating repetitive tasks, Xero allows you to focus more on growing your business and less on administrative tasks.

Dashboard Features

Xero’s user-friendly dashboard provides a snapshot of your business’s financials. It displays essential information such as bank account balances, cash flow, and outstanding invoices. You can customize the dashboard by rearranging widgets and choosing which information to display. This customizable feature allows you to prioritize the most important metrics for your business and access them at a glance.

Navigation and Organization Menu

The navigation bar in Xero contains various menu options for easy access to different features and functionalities. The dark blue button with your company’s name takes you to the organization menu. From there, you can upload and access important files. The organization menu also provides access to organization settings, where you can manage general details and features specific to your business.

Organization Settings

In the organization settings, you can customize and update your organization’s details and contact information. This includes your display name, legal trading name, logo, business registration number, employer identification number, and contact details such as postal address, physical address, telephone, email, and website. Keeping your organization details up to date ensures accurate information across your Xero account.

Users Section

In the Users section of Xero, you can manage user access to your organization’s Xero file. You can add and remove users, modify their permissions, and assign roles tailored to their responsibilities. This feature allows you to control and grant specific access levels to individuals within your organization, ensuring data security and privacy.

Currencies Section

The Currencies section in Xero is available for users on the Established plan and enables the addition of multiple currencies. This feature is beneficial for businesses that transact in different currencies, allowing for accurate tracking and reporting. By adding currencies, you can record and manage transactions in various currencies seamlessly within your Xero account.

Connected Apps

Xero offers a range of connected apps that integrate with the platform, allowing for additional functionalities and automation. From payroll management to expense tracking and cash flow projections, these apps provide tailored solutions to enhance your accounting processes. The Xero app store offers a variety of add-ons and plugins that can be easily installed and integrated into your Xero account.

Invoice Settings

Xero’s invoice settings allow for customization and previewing of invoices. You can add your organization’s logo, choose different invoice templates, and customize the layout and design to align with your brand identity. Additionally, you can set up default payment terms, include personalized messages, and enable automatic invoice reminders. These settings ensure professional, personalized, and efficient invoicing for your business.

Payment Services

Payment services in Xero enable you to manage payment options for your customers on sales invoices. You can connect credit and debit cards, as well as direct debit options such as Stripe, to offer your customers convenient and secure payment methods. Xero’s integration with payment services streamlines the payment process, reduces late payments, and improves cash flow management.

Email Settings

Xero’s email settings allow you to create customizable email templates for various communication purposes. You can tailor templates for invoices, quotes, payment reminders, and other customer interactions. This feature saves time by automating email generation and ensures consistent and professional communication with your customers.

Check Styles

If you use checks as a payment method, Xero’s check styles feature allows you to customize the appearance and layout of your checks. You can choose from different check templates and personalize them with your company’s branding. This customization option ensures a professional and cohesive look for your checks.

Xero Network Invite

Xero enables you to connect with other businesses or individuals who also use Xero through the Xero network invite feature. By sending a Xero network invite, you can easily share invoices directly into each other’s sales and purchases ledgers, streamlining collaboration and improving communication with your business partners.

Additional Add-ons and Plugins

Xero provides an app store with additional add-ons and plugins that can enhance your Xero experience. These add-ons offer specialized features and functionalities tailored to specific industry needs. Whether you require project management, inventory management, or e-commerce integrations, the app store has a wide range of options to choose from to further optimize your accounting processes.

My Xero

My Xero is a centralized hub within Xero that allows you to manage different Xero organizations and access your profile settings. From My Xero, you can switch between different Xero organizations, manage your subscriptions and billing accounts, and modify your individual profile settings. This feature makes it convenient to navigate and switch between different business accounts within Xero.

Create Transactions

The create button in Xero is used to generate new transactions such as invoices, bills, quotes, and purchase orders. Creating transactions in Xero is straightforward and intuitive. From the create button, you can select the type of transaction you want to create, fill in the necessary details, and customize it according to your business needs. This feature enables efficient and accurate recording of financial transactions within Xero.

Search Function

Xero’s search function allows you to easily find specific transactions or contacts within your Xero account. By entering keywords or specific criteria, you can quickly locate the information you need, saving time and effort in navigating through your account. The search function helps you retrieve relevant data and ensures efficient data retrieval and retrieval.

Notification Bell

Xero’s notification bell provides updates on important product information and alerts. It notifies you of new features, product updates, and reminders related to your Xero account. By staying informed through the notification bell, you can take advantage of the latest features and functionalities and stay up to date with Xero’s developments.

Help Menu

The help menu in Xero offers comprehensive support articles and resources to assist you in navigating and using the platform effectively. It provides step-by-step tutorials, troubleshooting guides, and answers to frequently asked questions. The help menu ensures that you have access to the necessary resources and assistance to resolve any queries or issues you may encounter while using Xero.

Advisor Directory

Xero’s advisor directory helps you find qualified accountants or bookkeepers to assist you with your accounting needs. The directory allows you to search for professionals based on location, specialization, and other criteria. Finding an experienced advisor through Xero’s directory ensures that you have access to expert guidance and support in managing your financials effectively.

Business Menu

The business menu in Xero assists with day-to-day tasks, analytics, and financial overviews. From the business menu, you can access features such as invoicing, expense tracking, inventory management, and reporting. This menu provides a comprehensive suite of tools and functionalities to manage and analyze your business’s financials efficiently.

Accounting Menu

The accounting menu in Xero focuses on managing bank accounts, transactions, and reports. This menu allows you to connect your bank accounts to Xero for automatic transaction import and reconciliation. It also offers features for recording journal entries, managing fixed assets, and generating financial reports. The accounting menu provides comprehensive accounting tools to maintain accurate and up-to-date financial records.

Bank Accounts

Xero’s bank accounts feature enables you to connect your bank accounts to Xero for automatic transaction import. This integration eliminates the need for manual data entry, saving you time and reducing the risk of error. By syncing your bank accounts with Xero, you can easily reconcile transactions and ensure that your financial records are accurate and up to date.

Bank Reconciliation

Bank reconciliation is an important aspect of maintaining accurate financial records. Xero’s bank reconciliation feature simplifies the process by automatically matching imported transactions with corresponding bank statements. This feature enables you to quickly and accurately reconcile your bank accounts, ensuring that your financial records align with your actual bank transactions.

Reports

Xero offers a variety of reports to provide valuable insights into your business’s financial health. These reports include profit and loss statements, balance sheets, cash flow statements, and tax reports. Access to these reports allows you to monitor your business’s performance, identify trends, and make informed financial decisions.

Advanced Menu

The advanced menu in Xero offers more complex features and settings for advanced users. This menu includes options for managing budgets, tracking categories, setting up advanced inventory, and enabling multi-currency functionality. The advanced menu provides customization options and advanced tools to cater to unique business needs and requirements.

Payroll and Project Management Tabs

For users subscribed to the payroll and project management features, Xero offers dedicated tabs within the platform. The payroll tab provides tools for payroll processing, employee management, and tax compliance. The project management tab allows for efficient project tracking, expense allocation, and reporting. These tabs enhance Xero’s capabilities by providing specialized features for managing payroll and projects seamlessly.

Contacts Menu

The contacts menu in Xero allows you to manage your customers, suppliers, and other contacts. You can add new contacts, modify existing contact details, and organize contacts into groups for better organization and communication. The contacts menu ensures that you have easy access to important contact information and facilitates efficient communication with your stakeholders.

Add New Contacts

Xero enables you to add new contacts easily through the contacts menu. Whether it’s a new customer, supplier, or business partner, you can quickly add their details, including names, addresses, contact information, and preferred payment methods. This feature streamlines the process of adding contacts to your Xero account and ensures that you have accurate and up-to-date information at your fingertips.